ADRA Uganda wishes to recruit an Administrative Assistant & Stores based at Head office in Kireka.

Job Summary: Do all secretarial work for the administration and ensure the efficient, effective and secure management of all ADRA Uganda storage facilities and services

Roles and Responsibilities:

  • Do secretarial and typing work for the organization as you shall be assigned by your immediate supervisor and/or higher authorities
  • Carry out photocopying, binding and filing of official organizational documents as you shall be assigned by your immediate supervisor and/or higher authorities
  • Co-ordinate incoming and outgoing communication including telephone calls, post office mails parcels etc., and direct them to the right offices in a timely manner
  • Work with the Security Officer to receive, direct and advise visitors to the right offices at the right time
  • Ensure that the reception area and front office is clean and well organized and presentable at all times
  • Keep records and develop schedules of official messages and appointments for all officers
  • Draw and coordinate the schedules for daily devotions in collaboration
  • Maintain the notice board showing the itineraries of different officers and advise visitors and workers accordingly
  • Be overall in-charge of all ADRA Uganda warehousing/storage facilities
  • Arrange all stock and inventories in their right bins
  • Maintain and make regular updates on all stores records and documentation including; Purchase requisition, Bin cards, Stores material control records and Delivery notes
  • Advise the Logistics/Procurement officers about balances and re-order levels of stocks and inventories
  • Prepare release orders and present them to the authorized officer for approval
  • Internal maintenance and control of supplies of inventories
  • Responsible for compiling and computing monthly charges of the following items and presenting them to the Procurement & Logistics Assistant at the end of each month; vehicle mileage charges and Fuel usage/charges for projects and programs
  • Prepare monthly stores reports
  • Perform any other duties that are incidental thereto and as may be assigned by ADRA Uganda

Qualifications, Skills and Experience:

  • A minimum of a Diploma in Business Administration or any other related qualification
  • Understanding & demonstrated experience working with NGO is an added advantage
  • Able to work under minimum supervision & with strict deadlines
  • A decent & self-driven person
  • A person with a proven track record & unquestionable integrity
  • A fast learner, mentor, problem solver, team player with a strong character who can think creatively & critically
  • Proven experience of using MS Office applications (Word and Excel) and SunPlus system
  • Treats all individuals with respect
  • He/she must be keen on details and well-organized individual

All qualified and interested candidates who are aged 60 years and below, should submit their applications online not later than 3 June 2019.

Only shortlisted applicants will be notified for interviews.