Job Summary: The Administrative Assistant does all secretarial work for the project and ensure the efficient, effective and secure management of the project’s storage facilities and services.

Key Duties & Responsibilities:

  • Secretarial work for the project, including note-taking in all meetings
  • Carry out photocopying, binding and filing of official organizational documents as you shall be assigned by your immediate supervisor and/or higher authorities
  • Coordinate incoming and outgoing communication including telephone calls, post office mails parcels etc., and direct them to the right offices in a timely manner
  • Work with the security officer to receive, direct and advise visitors to the right offices at the right time
  • Ensure that the reception area and front office is clean and well organized and presentable at all times.
  • Keep records and develop schedules of official messages and appointments for all officers
  • Draw and coordinate the schedules for daily devotions in collaboration
  • Maintain the notice board showing the itineraries of different officers and advise visitors and workers accordingly
  • Arrange all stock and inventories in their right bins
  • Maintain and make regular updates on all stores records and documentation including (purchase requisition, bin cards, Stores material control records and delivery notes)
  • Advise the Logistics / Procurement officers about balances and re-order levels of stocks and inventories
  • Prepare release orders and present them to the authorized officer for approval
  • Internal maintenance and control of supplies of inventories
  • Prepare monthly stores reports

Qualifications, Skills & Experience:

  • A minimum of a Degree in Business Administration or any other related qualification
  • Understanding & demonstrated experience working with NGOs is an added advantage
  • Able to work under minimum supervision & with strict deadlines
  • Familiar with MS Office (Word, Excel, PowerPoint) and the internet
  • Must be fluent in written and oral English
  • Basic familiarity with the Luo language will be an added advantage
  • Basic cultural knowledge of Acholiland, including the Districts of Agago, Pader, Kitgum, and Lamwo. Working experience with the Luo people will be an added advantage


  • ADRA Uganda is an Equal Opportunity Employer: we encourage females and persons with disabilities to apply to become a part of our organization
  • ADRA Uganda staff must adhere to the values and principles outlined in the Code of Conduct
  • ADRA Uganda operates and enforces policies on protection from Sexual Exploitation and Abuse, Child Safeguarding, Anti-fraud, Anti-bribery, and Anti-corruption
  • ADRA Uganda does not solicit funds in exchange for employment opportunities