Job Summary: The Administrative Assistant does all secretarial work for the project and ensure the efficient, effective and secure management of the project’s storage facilities and services.

Key Duties & Responsibilities:

  • Secretarial work for the project, including note-taking in all meetings
  • Carry out photocopying, binding and filing of official organizational documents as you shall be assigned by your immediate supervisor and/or higher authorities
  • Coordinate incoming and outgoing communication including telephone calls, post office mails parcels etc., and direct them to the right offices in a timely manner
  • Work with the security officer to receive, direct and advise visitors to the right offices at the right time
  • Ensure that the reception area and front office is clean and well organized and presentable at all times.
  • Keep records and develop schedules of official messages and appointments for all officers
  • Draw and coordinate the schedules for daily devotions in collaboration
  • Maintain the notice board showing the itineraries of different officers and advise visitors and workers accordingly
  • Arrange all stock and inventories in their right bins
  • Maintain and make regular updates on all stores records and documentation including (purchase requisition, bin cards, Stores material control records and delivery notes)
  • Advise the Logistics / Procurement officers about balances and re-order levels of stocks and inventories
  • Prepare release orders and present them to the authorized officer for approval
  • Internal maintenance and control of supplies of inventories
  • Prepare monthly stores reports

Qualifications, Skills & Experience:

  • A minimum of a Degree in Business Administration or any other related qualification
  • Understanding & demonstrated experience working with NGOs is an added advantage
  • Able to work under minimum supervision & with strict deadlines
  • Familiar with MS Office (Word, Excel, PowerPoint) and the internet
  • Must be fluent in written and oral English
  • Basic familiarity with the Luo language will be an added advantage
  • Basic cultural knowledge of Acholiland, including the Districts of Agago, Pader, Kitgum, and Lamwo. Working experience with the Luo people will be an added advantage

APPLICATION FORM WILL AUTOMATICALLY CLOSE ON: 15 May 2021

  • ADRA Uganda is an Equal Opportunity Employer: we encourage females and persons with disabilities to apply to become a part of our organization
  • ADRA Uganda staff must adhere to the values and principles outlined in the Code of Conduct
  • ADRA Uganda operates and enforces policies on protection from Sexual Exploitation and Abuse, Child Safeguarding, Anti-fraud, Anti-bribery, and Anti-corruption
  • ADRA Uganda does not solicit funds in exchange for employment opportunities