• Kireka Hill, Kampala, Uganda
  • +256.393.261.592

Job Summary: Responsible for providing the needed procurement and logistical support to the Procurement & Logistics Manager (P&L M).

Roles and Responsibilities:

Procurement Management

  • Ensure that all ADRA Uganda procurement policies and guidelines are adhered to
  • Actively engage and support the program teams in procurement planning to ensure timely delivery of projects inputs and activities
  • Work closely with the P&LM, identity, negotiate and implement contract agreements which result in efficiencies in line with financial and forecasting requirements
  • Maintain accurate auditable records of all procurement processes which result in high process compliance
  • Administer contract performance, including delivery, receipt, warranty, damages and insurance
  • Plan and engage with Project Managers to understand contract specifications
  • Liaise with suppliers to develop a profile of delivery capability which results in effective market engagement
  • Conduct efficient and collaborative procurements which are ADRA Uganda and donor-compliant (inquiry, tendering, evaluation award & contract management) and which result in a high value-adding commercial outcomes

Fleet Management

  • Ensure that all repairs, service and maintenance performed on vehicles/equipment machinery are in accordance with required standards established to achieve maximum reliability with minimum downtime and at best value for money
  • Monitor fuel consumption for the ADRA Uganda fleet i.e. vehicles and motorcycles and generators. This will be done through ensuring monthly calculations of fuel consumption
  • Compile all maintenance and fuel consumption reports for vehicles, motorcycles and generators and share with Procurement and Logistics Manager on a monthly basis
  • May be called upon to drive the assigned vehicle in a correct and sensible manner in adherence to weather and road conditions at all times; when the road conditions are poor, drive as slowly as necessary to facilitate safe passage to the passengers and ensure no damage to the vehicle
  • Ensure vehicle-in-use logbooks, insurances and list of authorized ADRA Uganda drivers are in place and updated
  • Ensure that all ADRA Uganda vehicles and motorcycles are fitted with the minimum vehicle’s accessories and report shortfalls to supervisor on time

Inventory and Asset Control

  • Responsible for monthly updating of inventory and asset list and submit to the Procurement and Logistics Manager
  • Responsible for consistent tagging of ADRA Uganda assets immediately after procurement
  • Carry out bi-annual physical asset verification

Communication

  • Maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of applicable fleet activities and requirements
  • Build and maintain positive relationships with local authorities, other NGOs and any other stakeholders, representing ADRA Uganda and ensuring good co-operation

Quality Management

  • Be aware of the potential for loss or fraud in fleet activities such as fuel cost, mislead transport usage, and procedures
  • Pro-actively work to prevent such occurrences by working with relevant line managers to improve transparency and to ensure the best use of ADRA Uganda assets and resources

Qualifications, Skills and Experience

  • A Bachelor degree in Accounting, Finance, Procurement or Business Administration, or a related field
  • Minimum of 3 years working experience in Procurement and Logistics Management
  • Fluency in written and spoken English language
  • Treats all individuals with respect
  • He/she must be keen on details and well-organized individual

All qualified and interested candidates who are aged 60 years and below, should submit their applications online not later than 20 January 2020.

Only shortlisted applicants will be notified for interviews.